Workplace housekeeping and cleanliness practices by Prof. MukeshKumar Langiya
As we know that Starting point for housekeeping and cleanliness in the
organization is the setting of the housekeeping and cleanliness practices and then
training the employees in those practices. These practices must have clear
objectives which are practical and attainable. The practices are to comply with the
regulatory norms and requirements. These practices must be safe and simple so
that employees are motivated to follow them.
Good housekeeping and cleanliness practices ensure an orderly storage and
movement of materials from point of entry to exit. The plan also ensures that work
areas are not used as storage areas. This avoids the employees moving the
materials to and from work areas as needed. Part of the plan can include
earmarked area for different materials and frequency of material disposal from
the earmarked area. This step at workplace results into the elimination of
repeated handling of the same material and more effective use of the employees’
time. Often, ineffective or insufficient storage planning results in materials being
handled and stored in hazardous ways. Knowing the shop layout and the movement
of materials throughout the workplace helps in planning of the work procedures.
Employees’ training should be planned for good housekeeping and cleanliness
practice. Employees need to know how to work safely with the products they use.
They also need to know how to protect other employees such as by posting signs
(such as ‘wet – slippery floor’ etc.) and reporting any unusual conditions.
The practices of housekeeping and cleanliness are to be ‘maintained’ and not
‘achieved’. To be effective, these practices are to be used on a regular and
continual basis by the employees in the organization. One way to ensure that these
practices are followed at the workplace is to integrate them with the job
responsibilities of the employees.
For housekeeping and cleanliness practices special attention is needed for the
places which are ‘out-of-the-way’ or which are unmanned since without special
attention these places are likely to be overlooked. The orderly arrangement of
operations, tools, equipment and supplies is an important part of a good
housekeeping cleanliness practices. Also regular inspection is needed for ensuring
that the practices are followed at the workplace.
Fundamentals of housekeeping and cleanliness at workplace
The major fundamentals which are normally included in the housekeeping and
cleanliness practices at the workplace are described below.
Removal of Dirt and Dust – Working in a dusty and dirty area is unhygienic as
well unhealthy for the employees since there can be respiratory type
irritations. Also, if dust and dirt are allowed to accumulate on surfaces,
there is a potential for a slip hazard. Hence, regular sweeping the workplace
for the removal of dust and dirt is an essential housekeeping and cleanliness
practice.
Employee facilities – Adequate employees’ facilities such as drinking water,
wash rooms, toilet blocks, and rest rooms etc. are to be provided for the
employees at the workplace so that employees can use them when there is a
need. Cleanliness at the place of these facilities is an important aspect of
the facilities.
Flooring – Floors are to be cleaned regularly and immediately if liquids or
other materials are spilled. Poor floor conditions are a leading cause of
accidents in the workplace. It is also important to replace worn, ripped or
damaged flooring that poses a trip hazard.
Lighting – Adequate lighting reduces the potential for accidents. It is to be
ensured that inoperative light fixtures are repaired and dirty light fixtures
are cleaned regularly so that the light intensity levels are maintained at the
workplace.
Aisles and stairways – Aisles and stairways are to be kept clear and not to
be used for storage. Warning signs and mirrors can improve sight lines in
blind corners and help prevent accidents. It is also important to maintain
adequate lighting in stairways. Further stairways need to have railings
preferably round railings for adequate grip.
Spill control – The best method to control spills is to prevent them from
happening. Regular cleaning and maintenance on machines and equipment is an
essential practice. Also, the use of drip pans where spills might occur is a
good preventative measure. When spills do occur, it is important to clean
them up immediately. When cleaning a spill, it is required to use the proper
cleaning agents or absorbent materials. It is also to be ensured that the
waste products are disposed of properly.
Waste disposal – The regular collection of the waste materials contribute to
good housekeeping and cleanliness practices. It also makes it possible to
separate materials that can be recycled from those going to waste disposal
facilities. Allowing material to build up on the floor wastes time and energy
since additional time is required for cleaning it up. Placing containers for
wastes near the place where the waste is produced encourages orderly
waste disposal and makes collection easier. All recyclable wastes after their
collection are to be transferred to their designated places so that the waste
materials can be dispatched to the point of use or sold.
Tools and equipment – Tools and equipment are required to be inspected
prior to their use. Damaged or worn tools are to be taken out of service
immediately. Tools are to be cleaned and returned to their storage place
after use.
Maintenance – One of the most important elements of good housekeeping
and cleanliness practices is the maintenance of the equipment and the
buildings housing them. This means keeping buildings, equipment and
machinery in safe and efficient working condition. When a workplace looks
neglected then there are broken windows, defective plumbing, broken floor
surfaces and dirty walls etc. These conditions can cause accidents and
affect work practices. It is important to have a replacement program for
replacing or fixing broken and damaged items as quickly as possible.
Storage – Proper storage of materials is essential in a good housekeeping and
cleanliness practice. All storage areas need to be clearly marked. Flammable,
combustible, toxic and other hazardous materials are to be stored in
approved containers in designated areas which are appropriate for the
different hazards that they pose. The stored materials are not to obstruct
aisles, stairs, exits, fire equipment, emergency eyewash fountains,
emergency showers, or first aid stations. Also it is important that all
containers be labeled properly. If materials are being stored correctly, then
the incidents of strain injuries, chemical exposures and fires get reduced
drastically.
Clutter control – Cluttered workplaces typically happen because of poor
housekeeping practices. This type of workplace can lead to a number of
issues which include ergonomic as well as injuries. It is important to develop
practices where items like tools, chemicals, cords, and containers are
returned to their appropriate storage location when not in use. Clutter is not
only unattractive but, in a work area, it is also a serious threat to safety.
Danger to the employees increases if the established exit routes and doors
are blocked. For this reason, as well as to prevent slips and trips, assorted
waste materials need to be disposed of promptly in the appropriate waste
containers. Aisles are to be kept clear of obstructions for obvious reasons.
Individual workspace – Individual workspace need to be kept neat, cleared of
everything not needed for work. Many workplace injuries occur right in the
employee’s workspace. This space is often overlooked when conducting
general housekeeping and cleanliness inspections. It is necessary to make
a checklist which is to be used by the employees to evaluate their
workspace.